)
Managing Employee Relocations in Summer: How to Stay Ahead of Delays
Planning to relocate new hires or employees in the summer? You're not alone—July through September is a popular time for international moves, thanks to school holidays, project launches, and seasonal job transitions. But while summer may seem ideal, it also brings unique challenges.
During the summer months, immigration authorities (like the IND in the Netherlands), municipal offices, and other essential public services operate with reduced staffing. As a result, residence permit approvals may take longer than expected. Add a tight housing market and school enrollment deadlines into the mix, and the stakes get even higher—especially if you're relocating international talent or onboarding employees in summer with set start dates.
What HR and Mobility Teams Can Do: Practical Tips
Relocating international talent during the summer doesn't have to be stressful—if you plan ahead. These practical steps can help HR and mobility teams manage expectations, avoid common pitfalls, and deliver a smooth experience despite seasonal delays.
Start Early—Plan in Advance
To avoid bottlenecks in visa processing and municipal scheduling, aim to kick off relocation planning at least a few months ahead of the target move date. For example, begin visa and residence permit applications before June, ideally in early spring.
Pro tip: Collaborate with experienced immigration providers who track seasonal trends and can proactively flag risks or alternatives—especially helpful when onboarding employees in summer who need to start without delay.
Pre-book Housing and Appointments
Reserve temporary housing as soon as the relocation is confirmed—especially in competitive markets like Amsterdam or Brussels. Pre-book municipality appointments for city hall registration and residence permit collection.
Pro tip: Consider working with relocation providers that offer fast-track or local support to help employees secure key appointments on time.
Support Families Proactively
For employees moving with children, family needs add another layer of complexity. The earlier you address them, the smoother the transition. For example, offer school search assistance well in advance of the summer break.
Communicate Clearly with Relocating Employees
Managing expectations is just as important as managing logistics. Clear, proactive communication will reduce uncertainty and build employee confidence. Be transparent about potential delays in residence permit decisions and appointment scheduling during the summer period.
Pro tip: Share a timeline and checklist to help them stay informed and engaged throughout the process.
Onboarding employees in summer requires smart planning, timely communication, and the right partners. Need help with relocating international talent this summer? Get in touch with us today (info@expatmanagementgroup.com)—we’re here to help you keep your employees and their families supported throughout the relocation process.
)
)